Essential Keyboard Shortcuts


These are the keyboard shortcuts I have found essential. There are a lot of others, but I think these are the most useful. If you use Excel a lot in your job or personal life, these are really worth knowing and using.


Shortcut Description
Ctrl + A Select all
Ctrl + B Bold format a cell or range
Ctrl + C Copy a cell or range
Ctrl + F Find
Ctrl + G GoTo
Ctrl + H Find and replace
Ctrl + I Italic format a cell or range
Ctrl + K Insert a hyperlink
Ctrl + N Open a new workbook
Ctrl + O Open file
Ctrl + P Print
Ctrl + S Save the current workbook
Ctrl + U Underline format a cell or range
Ctrl + V Paste the last copied or cut cell or range
Ctrl + W Close the current workbook
Ctrl + X Cut a cell or range
Ctrl + Y Redo the last undone action
Ctrl + Z Undo the last action
F2 Edit a cell
F4 (while editing formula) Switch between absolute and relative reference
F7 Spell check
F9 Recalculate all workbooks
F12 Save As
Alt + F11 Open the visual basic editor
Alt + Shift + F1 Insert new worksheet
Ctrl + ` Toggle between value and formula display
Ctrl + 1 Format cell
Ctrl + Shift + ! Number format
Ctrl + Shift + @ Time format
Ctrl + Shift + # Date format
Ctrl + Shift + $ Currency format
Ctrl + Shift + % Percent format
Ctrl +  + Insert a row or column
Ctrl + – Delete a row or column
Ctrl + Arrow keys Move to the last non-empty cell
Ctrl + PgUp Move to the previous worksheet
Ctrl + PgDn Move to the next worksheet
Ctrl + Spacebar Select the entire column
Shift + Spacebar Select the entire row
Alt, E, S or Alt, H, V, S Paste special
Ctrl + Home Move to the beginning of a worksheet
Ctrl + End Move to the end of a worksheet

About the Author

John MacDougall

John MacDougall

John is a Microsoft MVP and freelance consultant and trainer specializing in Excel, Power BI, Power Automate, Power Apps and SharePoint. You can find other interesting articles from John on his blog or YouTube channel.



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