Essential Keyboard Shortcuts

These are the keyboard shortcuts I have found essential. There are a lot of others, but I think these are the most useful. If you use Excel a lot in your job or personal life, these are really worth knowing and using.

 

ShortcutDescription
Ctrl + ASelect all
Ctrl + BBold format a cell or range
Ctrl + CCopy a cell or range
Ctrl + FFind
Ctrl + GGoTo
Ctrl + HFind and replace
Ctrl + IItalic format a cell or range
Ctrl + KInsert a hyperlink
Ctrl + NOpen a new workbook
Ctrl + OOpen file
Ctrl + PPrint
Ctrl + SSave the current workbook
Ctrl + UUnderline format a cell or range
Ctrl + VPaste the last copied or cut cell or range
Ctrl + WClose the current workbook
Ctrl + XCut a cell or range
Ctrl + YRedo the last undone action
Ctrl + ZUndo the last action
F2Edit a cell
F4 (while editing formula)Switch between absolute and relative reference
F7Spell check
F9Recalculate all workbooks
F12Save As
Alt + F11Open the visual basic editor
Alt + Shift + F1Insert new worksheet
Ctrl + `Toggle between value and formula display
Ctrl + 1Format cell
Ctrl + Shift + !Number format
Ctrl + Shift + @Time format
Ctrl + Shift + #Date format
Ctrl + Shift + $Currency format
Ctrl + Shift + %Percent format
Ctrl +  +Insert a row or column
Ctrl + –Delete a row or column
Ctrl + Arrow keysMove to the last non-empty cell
Ctrl + PgUpMove to the previous worksheet
Ctrl + PgDnMove to the next worksheet
Ctrl + SpacebarSelect the entire column
Shift + SpacebarSelect the entire row
Alt, E, S or Alt, H, V, SPaste special
Ctrl + HomeMove to the beginning of a worksheet
Ctrl + EndMove to the end of a worksheet

About the Author

John MacDougall

John MacDougall

John is a Microsoft MVP and qualified actuary with over 15 years of experience. He has worked in a variety of industries, including insurance, ad tech, and most recently Power Platform consulting. He is a keen problem solver and has a passion for using technology to make businesses more efficient.

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