COUNTIFS function

This function will conditionally count items in a range based on given criteria.


COUNTIFS(Range 1, Criteria 1, Range 2, Criteria 2,…)

  • Range 1 (required) – This is the range to which the first criteria is applied.
  • Criteria 1 (required) – This is the criteria Range 1 has to satisfy to be included in the count.
  • Range 2, Range 3,… (optional) – These are more criteria ranges that can be used.
  • Criteria 2, Criteria 3,… (optional) – These are more criteria to which the associated range has to satisfy to be included in the count.


In this example we count up the number of people in each job and company. Note that something is only counted when both criteria are met at the same time and not when one criteria is met and the other is not.

=COUNTIFS($A$2:$A$7, E2,$B$2:$B$7,F2)


About the Author

John MacDougall

John MacDougall

John is a Microsoft MVP and freelance consultant and trainer specializing in Excel, Power BI, Power Automate, Power Apps and SharePoint. You can find other interesting articles from John on his blog or YouTube channel.


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